Module 3: 

How to Schedule a Meeting with Microsoft Outlook 

Scheduling meetings and appointments in Outlook

Scheduling meetings and appointments in Outlook is a straightforward process. Here are the steps to follow:

  1. Open Outlook and click on the Calendar tab.

  2. Click on the New Appointment button at the top left corner of the screen.

  3. In the appointment window, enter the details of the meeting or appointment, such as the title, date, time, and location.

  4. If you need to invite attendees, click on the Invite Attendees button and enter their email addresses. You can also choose to schedule a meeting or send an invitation to the attendees.

  5. If you want to set a reminder for the meeting or appointment, click on the Reminder button and choose the desired time.

  6. Once you have entered all the necessary information, click on the Save & Close button to save the appointment.

  7. If you have invited attendees, they will receive an email invitation with the details of the meeting or appointment. They can accept or decline the invitation, and the event will be added to their calendars as well.

  8. If you need to reschedule the meeting or appointment, simply drag and drop the appointment to a new time or date.

In addition to creating appointments, Outlook also allows you to schedule meetings and send meeting invitations to attendees. To do this, follow the same steps as above, but instead of clicking on the New Appointment button, click on the New Meeting button. Enter the details of the meeting, including the date, time, location, and attendees, and send the invitation. Attendees will receive an email invitation and can accept or decline the invitation. Once all attendees have responded, the meeting will be added to everyone's calendars.